Payment setup¶

If you have enabled the Payment module, the configuration is done from the Registration Management > 3 – Payment menu

Choice of payment methods¶

The payment methods available on Sciencesconf are:

• inline payment

If you want to set up an online payment service two systems can be set up on Sciencesconf:

• via local payment system*. If the accounting department of your structure has a platform centralizing payments, then you must simply indicate its url in the field “URL of the remote system”.

• via Paybox (Verifone) system*. Sciencesconf is only responsible for making the link between your conference and your Paybox account. Once opened, you will need to fill in the information provided by Paybox, according to the model below :

The operation of online payment is detailed in the following diagram: inline payment

Moreover, it is up to the conference organizers to manage the opening bank accounts. If you do not have a Paybox account (Verifone), you can request a creation from the Paybox site. For more information, see the Verifone FAQ section “Integrating verifone e-commerce solutions (Paybox)”.

For the implementation of the 3D secure v2 protocol: see the tutorial

• payment by check

You must include the ORDER and mailing address in the box.

• payment by bank transfer

The account details must be filled in so that the registrants can proceed with the payment from their bank account to that of your accounting department. This is to indicate the IBAN BIC RIB.

• payment on the spot

If you want registrants to be able to pay for their registration directly upon arrival at the conference venue. You can select the accepted payment methods on site.

• payment by purchase order or administrative mandate

You must include the ORDER and mailing address in the box.

Payments made online will be automatically updated from the list of Registrants in Registration management > Participants

The status of online payments automatically changes to green (validated) if the transaction has been finalized. For the remaining transactions, the Administrator (or Manager) will need to manually validate the payment as soon as the payment has been received.

More details on the Participants management page.

Select options¶

On this page, you can also define whether the amounts indicated are excluding tax or including taxes, and indicate the VAT rate to be applied to the amounts.

Registration fees setup¶

Registration fees are to be entered in this section.

The amounts must be entered at least until the registration end date that you set in Registration Management > 1 – Configuration

For the payment end date, it must not exceed the end date of your conference. This information can be found in Administration > General Settings.

Different amounts by Category¶

If you want the registration fee to be different by relation to a category of registrant (for example student, researcher, or speaker, congressman, guest, etc.) you will find here the categories configured in the previous part of which you can define different amounts for each category. The amounts must cover the registration period set in the menu *Registration management > 2 – Form*( see the tutorial )

Different amounts by date¶

You can also set different amounts in relation to the registration dates.

To do this, click Add Amount and enter the different amount for each category from the date.

• Additional amounts

Apart from the amounts by Category and Date, it is possible to add additional amounts.

The descriptions of these additional amounts have been configured in the previous section Registration management > 2 – Form

Below, you will see an example of an item of the type “Drop-down list”

If you check the box for your item, you can add amounts that will be added to the registration fee.

If you do not check it, the information will be filled in by your registrants without affecting the registration amount.

When you have finished setting the different payment methods and registration fees, the Open conference website button will activate (My space).

You can now open the site to the public.