Make a new submission¶

If the submission period is open, you can submit your paper while connected on the website.

Depending on the configuration chosen by the conference administrator, you will be able to submit :

• an abstract,

• a fulltext following an accepted abstract,

• a fulltext only.

Conference administrators determine file format, size limits and paper format.

Submit an abstract¶

From the menu My space > My submissions, click on `Submit an abstract` button.

By default, you will have to fill in and check 4 steps: define the characteristics of your paper, add the authors, deposit the file and save the submission.

You may not be viewing the third step `File(s)`, depending on the configuration chosen by the conference administrator.

• Metadata step

Fill in at least all mandatory information marked with a *. Enter the title, abstract, keywords and choose the type of submission as well as the theme(s) in the proposed list.

If you are not asked for the summary at this stage, you will be asked at the `File(s)` stage, depending on the configuration made by the conference administrator.

Once you have filled in all the information, click on the `Next Step` button at the bottom of the page. This allows you to proceed to the step “Authors(s)”.

• Author(s) step

This step allows you to add the authors of your submission.

By default, as a depositor, you appear as the author of the repository.

You can fill as many co-authors as you want by clicking on `Add an author (+)`.

In the window that appears, the first field allows you to search for authors already present either in the auréHAL repository, then in the Sciencesconf authors database.

You can fill as many authors as you want by clicking on `Add an author (+)`.

For each author, you can add their affiliations by clicking on `Add Affiliation`. In the window that appears, the first field allows you to search for structures already present either in the auréHAL repository, then in the Sciencesconf affiliations database.

It is possible that author affiliations are mandatory, depending on the setting chosen by the site administrator.

For French affiliations, the seizure of at least one supervisory body is mandatory.

When hovering over an affiliation, the `Edit` and `Delete` actions appear.

Once you have filled in all the information, click on the `Next Step` button at the bottom of the page. This allows you to proceed to the “File(s)” or “Summary” step.

• File(s) step

This step allows you to upload your abstract as a file if it was provided by the conference administrator. You can also transfer additional data for your submission. If the abstract was already entered in first step, this part allows you to transfer additional data file ( see the tutorial ).

Otherwise, you will have to submit your abstract here.

The image below indicates that a file containing the abstract has been submitted.

Do not forget to click on the `Upload` button. The file should appear below, under File. Check that the conversion to PDF has been successful by the presence of the icon .. image:: ../_static/deposer/icone_pdf.png.

Once you have filled in all the information, click on the `Next Step` button at the bottom of the page. This allows you to proceed to the “Summary” step.

• Overview step

Finally, in the `Overview` step, you will be able to view your submission (all the data plus any additional files). If you want to return to your repository, click the previous steps at the top of the screen, otherwise click on `Submit` button.

A pop-up window informs you of the registration of your submission.

This will allow you to access the pdf version of your submission.

Submit a fulltext¶

Submit a fulltext following an accepted abstract¶

You have received an email indicating that your abstract has been accepted and you wish to submit your communication. Go to the menu My space > My submissions and click on the small `+ ` to the right of your summary repository.

You will see the 4 steps reappear: `Metadata`, `Author (s)`, `File (s)` and `Summary`. These data have been retained but can be modified.

In `File(s)` step , you will be able to choose and transfer the file of your communication.

Don’t forget to check the conversion of your file in pdf format. In Overview step , if your submission is acceptable for you, click on `Submit` button. The status of your submission is Initial. At this point, you can still modify your submission (See the Edit my submission page).

Submit a fulltext without an abstract¶

In order to submit a fulltext, go to My space > My submissions menu and click on `Submit a paper` button.

By default, you will have to fill in and check 4 steps: define the characteristics of your paper, add the authors, deposit the file and save the submission.

• Metadata step

Fill in at least all mandatory information marked with a *. Enter the title, abstract, keywords and choose the type of submission as well as the theme(s) in the proposed list.

Once you have filled in all the information, click on the `Next Step` button at the bottom of the page. This allows you to proceed to the step “Authors(s)”.

• Author(s) step

This part allows you to inform the authors of your submission.

By default, as a depositor, you appear as the author of the repository.

You can fill as many co-authors as you want by clicking on `Add an author (+)`.

In the window that appears, the first field allows you to search for authors already present either in the auréHAL repository, then in the Sciencesconf authors database.

You can fill as many authors as you want by clicking on `Add an author (+)`.

For each author, you can add their affiliations by clicking on `Add Affiliation`. In the window that appears, the first field allows you to search for structures already present either in the auréHAL repository, then in the Sciencesconf affiliations database.

It is possible that author affiliations are mandatory, depending on the setting chosen by the site administrator.

For French affiliations, the seizure of at least one supervisory body is mandatory.

When hovering over an affiliation, the `Edit` and `Delete` actions appear.

Once you have filled in all the information, click on the `Next Step` button at the bottom of the page. This allows you to proceed to the “File(s)” or “Summary” step.

• File(s) step

This step allows you to deposit the file of your communication as well as additional data for your deposit.

Do not forget to click on the `Upload` button. The file should appear below, under File. Check that the conversion to PDF has been successful by the presence of the icon .. image:: ../_static/deposer/icone_pdf.png.

Once you have filled in all the information, click on the `Next Step` button at the bottom of the page. This allows you to proceed to the “Summary” step.

• Overview step

Finally, in the `Overview` step, you will be able to view your submission (all the data plus any additional files). If you want to return to your repository, click the previous steps at the top of the screen, otherwise click on `Submit` button.

A pop-up window informs you of the registration of your submission.

This will allow you to access the pdf version of your submission.